Privacy Policy

Effective Date: March 6, 2026

1. Information We Collect

1.1 Personal Information

We collect the following personal information to provide our attendance tracking services:

• Contact Information: Phone number, name, and email address (if provided)
• Work Information: Organization affiliation and assigned work locations
• Device Information: Device identifiers and device-specific information for security purposes

1.2 Biometric Information

For security and identity verification purposes, we may collect:

• Facial Recognition Data: Facial images for identity verification during attendance marking
• Processing: Biometric data is processed on-device and on our secure servers to verify your identity
• Storage: Facial recognition templates may be stored securely to improve verification accuracy

1.3 Location Information

We collect location data to verify attendance at designated work locations:

• GPS Coordinates: Precise location data when marking attendance
• Location History: Attendance location records for reporting purposes
• Geofencing: Location verification against predefined work areas

1.4 Usage and Technical Information

• App usage patterns and features accessed
• Log files and error reports
• Device operating system and version information
• Network connection information

2. How We Use Your Information

We use your personal information for the following purposes:

• Attendance Tracking: Record and verify your presence at designated work locations
• Identity Verification: Confirm your identity using facial recognition technology
• Security: Prevent unauthorized access and detect fraudulent activity
• Reporting: Generate attendance reports for authorized administrators
• Service Improvement: Enhance app functionality and user experience
• Communication: Send important service-related notifications
• Compliance: Meet legal and regulatory requirements

3. Information Sharing and Disclosure

3.1 Administrative Access

Your attendance data may be shared with authorized administrators for:

• Attendance monitoring and record keeping
• Compliance with organizational policies
• Scheduling and administrative purposes

3.2 Service Providers

We may share information with trusted third-party service providers who assist us in:

• Cloud hosting and data storage
• Facial recognition processing
• Technical support and maintenance
• Analytics and performance monitoring

3.3 Legal Requirements

We may disclose your information when required by law or to:

• Comply with legal processes or government requests
• Protect our rights, property, or safety
• Investigate potential violations of our terms of service
• Respond to emergencies or protect public safety

4. Data Security

We implement robust security measures to protect your personal information:

• Encryption: Data is encrypted in transit and at rest using industry-standard protocols
• Access Controls: Strict access controls limit who can view your personal information
• Secure Infrastructure: We use secure cloud infrastructure with regular security audits
• Data Minimization: We collect only the information necessary for service provision
• Regular Updates: Security measures are regularly reviewed and updated

5. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services and maintain your account
• Comply with legal obligations and applicable law requirements
• Resolve disputes and enforce our agreements
• Meet business and regulatory requirements

Typically, attendance records are retained for the duration of your use of our service plus any additional period required by applicable law or operational needs.

6. Your Rights and Choices

Depending on your location, you may have the following rights:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal information (subject to legal and business requirements)
• Portability: Request a copy of your data in a portable format
• Objection: Object to certain processing activities
• Restriction: Request restriction of processing in certain circumstances

To exercise these rights, please contact us using the information provided below.

7. Location Services

Our app requires location services to function properly. You can:

• Control location permissions through your device settings
• Choose to disable location services (though this may limit app functionality)
• Review location data collected in your attendance history

8. Biometric Data Privacy

Special protections apply to biometric information:

• Biometric data is used solely for identity verification purposes
• We obtain appropriate consent before collecting biometric information
• Biometric data is stored securely and deleted when no longer needed
• We do not sell, lease, or trade biometric information
• You may request deletion of biometric data subject to operational requirements

9. Children's Privacy

Our service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected such information, we will take steps to delete it promptly.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information during such transfers in accordance with applicable privacy laws.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will:

• Update the "Effective Date" at the top of this policy
• Notify you of material changes through the app or other communication methods
• Obtain your consent for changes that expand our use of your personal information

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

12. Contact Information

13. Governing Law

This Privacy Policy is governed by the laws of Nigeria and applicable international privacy regulations. Any disputes arising from this policy will be resolved in accordance with Nigerian law.